Understanding User Roles and Permissions

Users can be assigned one or more roles that grant them permission to use various parts of the application. If a user is enrolled in multiple organizations, they can be assigned different roles in each one.

  1. Account Owner By default the Account Owner is the first user created in an acconut and has full access to manage all organizations, people, rubrics and reviews within the account. They are the only user who can manage (add/delete/edit) organizations.

  2. Organization Administrator An Organization Administrator has full control to manage the people, rubrics and reviews within an organization. There can be more than one Organization Administrator in any given organization.

  3. Staff Staff are able to perform reviews against any person within their organization based on rubrics that are favourited from the rubric libraries. If they're creating their own rubrics they will also need the role of Author assigned.

  4. Author An Author is someone who authors rubrics. Their published rubrics can be used by any staff in the account.

  5. Student A Student is someone on who reviews are performed against. A User with the student role has a valid email address, which they can use to log in to the web application and view any of their completed reviews.

  6. Observer In the future, an Observer will provide quality assurance for the evaluation process by being able to see reviews performed by multiple reviewers. This functionality is not implemented in this version of Rubrix. For now, choosing the Observer role for a user will grant them the same permissions as Student.

  7. Contact In the future, a contact will be linked to one or more subjects. When they login they will be able to see any reviews that have been performed against the subjects they're linked to. This functionality is not implemented in this version of Rubrix. For now, choosing the Contact role for a user will grant them the same permissions as Student.

Subjects are not considered users. A subject is a person that can be reviewed. Unlike Users with the Student role, they do not have a login and their reviews must be shared with them by the reviewer.